What is a best practice when sharing cloud documents with others?

What is a best practice when sharing cloud documents with others?

• A. Share links publicly.
• B. Share links with expiry dates and restrict access.
• C. Disable access logs.
• D. Never use sharing links.

Answer: (B)

Controlling who can view or edit cloud documents and for how long is essential to protecting data. The best practice is to share links with expiry dates and restrict access. Expiry dates limit the window during which a link works, so even if it’s shared beyond the intended audience, access will automatically end after the set time. Restricting access ensures only specified people can open the document and, if possible, only with the permissions needed (such as view vs. edit), which follows the principle of least privilege. If needs change, you can revoke or adjust permissions without altering the document itself. Sharing links publicly broadens the audience and makes tracking and revocation much harder. Disabling access logs reduces visibility into who accessed or changed the document, making security reviews difficult. Avoiding sharing links altogether is impractical for collaboration and workflow.

Controlling who can view or edit cloud documents and for how long is essential to protecting data. The best practice is to share links with expiry dates and restrict access. Expiry dates limit the window during which a link works, so even if it’s shared beyond the intended audience, access will automatically end after the set time. Restricting access ensures only specified people can open the document and, if possible, only with the permissions needed (such as view vs. edit), which follows the principle of least privilege. If needs change, you can revoke or adjust permissions without altering the document itself.

Sharing links publicly broadens the audience and makes tracking and revocation much harder. Disabling access logs reduces visibility into who accessed or changed the document, making security reviews difficult. Avoiding sharing links altogether is impractical for collaboration and workflow.